AIApply – Terms of Service

(Last updated 2 May 2025)


1. Definitions

2. Acceptance of Terms

By accessing or using any of the Services you agree to be bound by these Terms of Service ("Terms") and our Privacy and Cookie Policy, each incorporated by reference. If you do not agree, do not use the Services.

3. Eligibility

You must be at least 16 years old, or the age of digital consent in your jurisdiction, to create an account. If you are under 18 you represent that you have parental or guardian consent. You warrant that you have full legal capacity to enter into this contract.

4. Account Registration

You must provide accurate, current and complete information, promptly update any information that changes, and maintain the confidentiality of your credentials. You are responsible for all activity that occurs under your account and must notify us immediately of any unauthorised use.

5. Privacy & Cookies

Our Privacy and Cookie Policy explains how we collect, use, share and protect your data (including CVs and recordings) and is part of these Terms.

6. Changes to Terms

We may modify these Terms at any time. Material changes will be announced on the Website or via email at least 14 days before they take effect. Your continued use after the effective date constitutes acceptance.

7. Newsletter & Marketing Emails

Creating an account subscribes you to The Download newsletter and partner marketing emails only if you have actively opted-in in accordance with the UK Privacy and Electronic Communications Regulations. You may unsubscribe at any time without affecting your access to the Services.

8. Payments, Renewals & Refunds

9. User Conduct

You agree to use the Services lawfully and not to:

We reserve the right to remove User Content, suspend or terminate accounts, and take other action we deem appropriate.

10. Licence to User Content

You grant AIApply a world-wide, non-exclusive, royalty-free, transferable and sublicensable licence to host, store, reproduce, process, adapt, publish and display User Content solely for the purpose of operating, improving and promoting the Services. Except for this licence, you retain all rights in your User Content.

11. Intellectual Property

All Content (excluding User Content) is owned by AIApply or its licensors and is protected by UK and international intellectual-property laws. You may not copy, modify, distribute, sell or lease any part of the Services or Content without our prior written consent.

12. AI-Generated Output & Professional-Advice Disclaimer

13. Third-Party Links & Services

The Services may contain links to third-party websites or services that we do not own or control. We do not endorse and are not responsible for any third-party content, practices or services. Access them at your own risk.

14. Copyright Notice & Takedown Procedure

If you believe that Content infringes your copyright, please send a notice to [email protected] with (i) your contact details, (ii) identification of the work infringed, (iii) the URL of the alleged infringement, and (iv) a good-faith statement under penalty of perjury. We will respond promptly in accordance with the UK safe-harbour regime.

15. Mobile App, Real-Time Q&A & Transcription

16. No Guarantees

AIApply makes no guarantee that you will obtain employment, receive interview invitations or achieve any particular outcome through the use of the Services.

17. Limitation of Liability

18. Indemnification

You agree to indemnify, defend and hold harmless AIApply, its officers, directors, employees, agents and affiliates from any claims, damages, losses and expenses (including reasonable legal fees) arising out of or related to: (i) your use of the Services; (ii) your User Content; (iii) violation of these Terms; or (iv) recording-law violations or content you generate in the mobile app. We may assume the exclusive defence and control of any matter subject to indemnification and you agree to cooperate with us.

19. Force Majeure

Neither party is liable for delay or failure to perform caused by events beyond its reasonable control, including acts of God, labour disputes, internet outages, malware attacks, government action or epidemic.

20. Termination

We may suspend or terminate your access to the Services at any time, with or without notice, for any breach of these Terms or if we discontinue the Services. You may delete your account at any time. Provisions that by their nature survive termination (including §§ 7, 10-19, 21-24) remain in effect.

21. Assignment

AIApply may assign or transfer these Terms, in whole or in part, to any affiliate or successor without restriction. You may not assign these Terms without our prior written consent.

22. Governing Law & Dispute Resolution

These Terms and any dispute or claim arising out of them are governed by English law. The courts of England and Wales have exclusive jurisdiction, unless you are a consumer resident in the EEA, in which case you may bring proceedings in your local courts. We do not participate in alternative dispute-resolution schemes unless required by law.

23. Changes to the Services

We may modify, suspend or discontinue any part of the Services at any time. Where we materially reduce core functionality of a Paid Service, we will give you at least 30 days' notice and the option to cancel for a pro-rata refund of prepaid fees.

24. Entire Agreement & Severability

These Terms and the documents expressly incorporated herein constitute the entire agreement between you and AIApply and supersede all prior agreements. Headings are for convenience only. If any provision is held unenforceable, the remaining provisions remain in full force.

25. Waiver

Failure by either party to enforce any provision shall not constitute a waiver of future enforcement of that or any other provision.

26. Contact & Data Protection Officer

By accessing or using AIApply's Services you confirm that you have read, understood and agree to these Terms.