Last updated: 2 May 2025
AIApply's web application and Chrome extension may collect:
These data are processed—sometimes with automated decision-making—so we can, for example, recommend jobs, assess skills, and draft application materials. Processing relies on contractual necessity (Art. 6 (1)(b) GDPR) and our legitimate interest in improving and securing the Services (Art. 6 (1)(f)).
By default, the Chrome extension performs most processing locally on your device, so résumé and job-description data stay in your browser. If you elect a cloud feature (e.g., multi-device sync), only the data required for that feature are transmitted to secured AIApply servers.
When you request AI-generated text (e.g., a cover letter) we send the minimal necessary prompt data to the OpenAI API. AIApply instructs OpenAI not to use those prompts or outputs for model training. Returned text is stored in your account only as long as you choose to keep it or as needed to deliver the feature.
(Applies to the AIApply iOS app)
To help populate application forms, the extension may temporarily scrape job-posting text that appears in your browser. Scraped content is processed either on-device or—if you opt in to cloud features—stored on secure AIApply servers for as long as necessary to provide the requested functionality.
Like most online services, we keep server logs (IP address, browser type, ISP, date/time stamp, referring/exit pages, click data). Logs are used for security, analytics, and troubleshooting and are not routinely tied to your identity.
AIApply does not sell or rent your personal data. We share data only with:
Closing your AIApply account triggers deletion of personal data that are no longer needed for legal or operational reasons. Back-ups are purged within the timelines noted in Section 4.7.
You may request access, correction, deletion, restriction, or portability of your personal data, or object to certain processing, by emailing [email protected]. We will respond within applicable statutory time limits.
We may update this Policy periodically. Any changes will be posted here with a new "Last updated" date. Where required by law, material changes will be accompanied by additional notice or consent.
Maintain the confidentiality of your login credentials, use strong unique passwords, and notify us promptly of any unauthorised use.
We review this Policy at least annually to ensure conformity with evolving laws, regulations, and industry standards.
While we implement industry-standard safeguards, no system can guarantee absolute security. AIApply's liability is limited to the fullest extent permitted by applicable law.
Our Services may contain links to external sites not controlled by AIApply. We are not responsible for their content or privacy practices.
Questions about this Privacy Policy?
We implement reasonable technical and organisational measures—such as access controls, network-level protections, and, where appropriate, encryption—to help protect personal data against accidental or unlawful destruction, loss, or unauthorised disclosure. No security method is infallible; therefore, we cannot guarantee absolute security.
Certain features (for example, skills scoring or job-match ranking) rely on algorithmic processing. These outputs are provided for informational purposes only and are not used by AIApply to make decisions that produce legal or similarly significant effects about you. You may contest or seek human review of any automated output by contacting [email protected].
Our Services are not directed to minors under 16, and we do not knowingly collect personal data from them. If you believe a child has provided us with personal data, please email [email protected] so we can promptly delete it.
AIApply's primary servers are located in the United Kingdom and the European Economic Area. Where service providers or data subprocessors are situated in jurisdictions without an adequacy decision, transfers are carried out under Standard Contractual Clauses or another lawful mechanism recognised by the UK GDPR and EU GDPR.
You have the right to lodge a complaint with your local data-protection authority. In the United Kingdom this is the Information Commissioner's Office (ICO). We encourage you to contact us first so we can try to resolve your concern.
(End of Policy)