Résumé Email Sample: What to Write When Sending Your Résumé

You’ve been asked to submit your résumé by email. 

You want to appear professional and attractive as an applicant. 

Your résumé and cover letter are ready. (Right?)

Now what do you do? What do you write in the email?

Don’t worry. You’ve got this now. 

In this article:

  1. You’ll see a sample résumé email and the various important sections within it. 
  2. I’ll point out the best customization options.
  3. You’ll get a template you can use to write your own résumé email. 

Don’t forget to attach your résumé and cover letter to your email before you send it!

And if you need help with your résumé and cover letter, you’re covered here too.

Let’s now turn our attention to the résumé email sample.

Résumé Email Sample

The following is a complete résumé email submitted by our fictional applicant, Alex. 

Each crucial section is labeled. We’ll look at the labels afterwards when we talk about customization.

Here it is.

Email Subject Line

Alex Johnson Application for Digital Marketing Specialist


Dear Hiring Manager,

Introduction & Why You’re a Good Fit

I'm writing to apply for the Digital Marketing Specialist position at ABC Company, as advertised on Indeed. With four years at XYZ Tech, I've driven a 50% increase in organic traffic through a revamped content strategy. My expertise in SEO, content marketing, and social media aligns perfectly with the requirements of this role.

Your Enthusiasm

I admire ABC Company's innovative use of technology in marketing, especially your campaign on sustainable technology. I'm excited about the opportunity to contribute to impactful projects that align with my passion for digital storytelling.


I am available for an interview at your earliest convenience and look forward to possibly contributing to your team.


Thank you for considering my application. My résumé is attached for your review.

Best regards,

Alex Johnson

[email protected]

(555) 123-4567

Email Customization

Here is each section of the email, along with appropriate and professional suggestions for making it your own. If needed, refer back to the letter above.

Be sure to research the company and the role you seek. If you don’t, you may inadvertently say something you shouldn’t. Know what you’re talking about at all times.

In all sections, always refer back to the job description for any specific instructions they may have included.

Subject Line: Ensure the subject line is straightforward and professional. Make it easy for the hiring manager to understand what the email is about at a glance.

A standard approach to writing the subject line is to use this format: [FirstName LastName PositionTitle]. Customize this a bit to make it clear and obvious who is sending the email and for what position.

Greeting: Whenever possible, do your research to address the hiring manager by name. It may be listed in the job description.

If you cannot find a name, use "Dear Hiring Manager" as a respectful alternative. 

Introduction: Tailor this section to the specific job and company, showing that you've done your research. 

It’s a good idea to mention how you found the job—job board, company website, or referral. 

You may also wish to include a compelling first-sentence hook to grab the hiring manager’s attention. 

Why You're a Good Fit: Highlight your experiences and skills that are most relevant to the job description. This shows you understand what the role entails and how you can contribute.

Be specific by using quantifiable numbers and results instead of vague descriptions. For example, use “a 20% rise” instead of “a significant increase.”

Your Enthusiasm: Share why you're excited about the position. Companies appreciate candidates who are passionate about their work. 

Prove that you understand the company's mission and values and how you’ll fit into the company culture.

Availability: This is straightforward but essential, indicating your eagerness to move forward in the process.

Closing: Always thank the recipient for their time and consideration, reinforcing your interest in the position.

You can mention that you’ve attached your résumé and cover letter.

Résumé Email Sample Template

Use this template to begin writing your résumé email. I suggest writing at least 3 drafts of the letter before sending it off. 

  1. First draft: Fill out the template
  2. Second draft: Customize your first draft. Keep it short and concise.
  3. Third draft: Check the grammar, spelling, and all technical details for correctness and accuracy. Read it aloud to make sure it sounds good to the ear—you can find awkward passages this way. Make sure there are no mistakes.


Subject: [Your Name] Application for [Position Title and ID]

Dear [Hiring Manager's Name/Hiring Committee],

I'm writing to apply for the [Position Title] at [Company Name], as seen on [where you found the job listing]. With [X] years at [Your Previous Company], I've successfully [mention a key achievement relevant to the new job], demonstrating my expertise in [mention a few key skills relevant to the new job]. My background aligns well with the requirements of this role, and I am excited about the opportunity to [mention what you're excited to do at the new company].

I admire [Company Name]'s [mention something specific about the company or its projects that excites you]. I'm enthusiastic about the possibility of bringing my skills in [mention a key skill or area] to contribute to your team and [mention a goal or project you hope to work on].

I am available for an interview at your earliest convenience and look forward to the opportunity to discuss how I can contribute to [Company Name].

Thank you for considering my application. Please find my résumé attached for your review.

Best regards,

[Your Full Name]

[Your Contact Information: phone number and email address]

Résumé and Cover Letter Help

Competition is fierce for jobs today. Customization is good for your résumé and cover letter, too.

Our service, aiapply.com, provides you with the AI-automated power to tailor your résumé, cover letter, and follow-up email to the specific job description you found. 

All you do is this:

  1. Upload your current résumé or CV to our homepage.
  2. Upload or paste the actual job description into the appropriate field.
  3. Click to create a full-featured application kit.

You will get a fully customized résumé, cover letter, and follow-up email focused on the keywords in the job description. 

Plus, you can be assured that the résumé is ATS (Applicant Tracking System) compliant, ensuring your résumé isn’t discarded by a computer before a human gets a chance to see it. 

Visit aiapply.com and start for free today.